August+2007

=__Multimedia Services__=

**Inventory**
We currently have completed 50% of our inventory and are waiting for classes to finish so we have access to the rooms during the day.

eBook
We have completed the transfer of archive "xml" reference book files to an "html" format readable in web browsers. It was necessary for my staff to reformat the material, as the "xml" files that were downloaded from the web site, was not readable in our browsers.

Vinyl Media Transformation
This task is currently on hold due to equipment malfunctions. The new power pole, installed in our work area, was connected to our current electrical circuit instead of a new separate circuit. Therefore, when we plugged in our equipment it created a power surge that burnt out our duplicator. We are looking into a new turntable that will allow us to connect the turntable to our PC. Then we would be able to covert the audio file into a "mp3" file and burn it to a CD.

Staff relocation/redesign
Prior to the fall 07 quarter, our part time morning/evening staff will move to the North end of the circulation desk (facing the reference area) to better serve the staff and students of our college. It was determined that students/staff often come to the circ desk with the knowledge of what media they want to create, but not aware of how to do it or what equipment they need. Therefore, the multimedia staff will be available to answer their questions and assist staff/students with the correct form of equipment they need to create their media presentation.

Changes
Multumedia staff coverage at the circ desk will be from 9 a.m. to 1 p.m. (mornings Monday - Friday) and 3:30 p.m. to 8:30 p.m. (evenings Monday - Thursdays). Our work study staff would be able to fill in around those hours, but would need to leave periodically to deliver/pickup equipment. Retraining of multimedia staff to be more equipped to serve our community with answers to their questions on reservations, equipment, duplication. Evaluations of work flow will be reviewed on three and six month intervals. Revisions will be made as necessary to insure smooth flow of operations.

LRC/LAB
Multimedia staff will paint the walls of our current LRC/LAB during the break. Andy will look into possible floor coverage to improve appearance of room. The reversal of the East door lock in the LRC/LAB was canceled because that door is considered an emergency exit and therefore must remain as it is currently configured.

Future Plans/Goals
Development of lab rooms for meetings, production, conferences (Illuminate), and Presentation practices by staff and students. We are in need of more meeting areas for student groups and staff groups, so we will be addressing this issue in the future to better insure our goals are in alignment with the college.

Media Production Presentations
Our department will be focusing more on production in the future, since we discovered that 2/3's of our request were for production or post producton of media. We will continue to create DVD's, Streaming video, Podcasts, and eReserves for faculty and staff. Post production assistance will be available for staff and students.

Service Fees
Future goals are to provide Web Conferencing hosting and Lab production services. Therefore, we are considering a fee base for such services to bring in revenue for digital media, equipment upgrade/maintenance, and software upgrades needed to support such services. In addition, Tech assistance fees for web conferences.

Staffing
Current and future staffing positions will be Supervisor (1), Labtech (3) (formerly listed as teaching assistants), and Circ Specialist (2). Two lab techs will be on duty during the day and one in the evening. One circ specialist will work during the day and one during the evening.

Proposed Name Change
Judy suggested a name change to better reflect our current services and focus more on our college goals with emphasis on student success.

**//... End of Multimedia Services Report//**.
=Update on Workshop Designs=

Marketing
All workshops are scheduled with the exception of the Vista workshop. Christopher will contact Christyanna Dawson to advertise and sponsor the workshops for the first 4 weeks. Heather Uschel-Speir would like to include Christophers' workshops at the Tutoring Center. Develop a manual on what Elluminate means and create a list of instructions with URL on how to test out Elluminate a day before the session to ensure the student is able to access Elluminate properly.

Sign up sheets - Feedback Forms - RSVP forms:
Christopher to contact Kiril to create a web form link for students to RSVP to workshop sessions. Christopher could create a sign up sheet for those who have RSVP'd to the workshops and with this sheet could send out feedback forms. Christopher to contact Charlene Gore for tips on how she introduces students to Elluminate. Goeff offered to set up a meeting for Geoff, Charlene, and Christopher for this purpose. =Web Site Review Status= Everyone is encouraged to review the web site. Please take 15 minutes each day to go to the wiki, Procedures and Web site management and see the proposed changes to our web site. Donna has posted proposed changes to our current web site in the wiki. =What New Faculty Should Know About Distance Learning and Multimedia Services= Multimedia Services information needs to be added to our wiki. We would like to have this information available by September 13 for Alan Waugh. Everyone, please review this procedure portion of the wiki to make sure the information is correct for Alan. =Second Life= Geoff: Second Life is taking off. John Miller and Geoff are using Second Life. He will put links on our wiki. Geoff suggests that all our laptops and Macs have Second Life installed on them. Geoff encourages us all to log onto secondlife.com and link to educators to learn more about Second Life. He needs volunteers to help guide students and offer assistance within a virtual clinic. =Web 2.0= Geoff will had links to Distance Learning newsletter to link to an article on how to use 15 minutes each day to learn about Web 2.0 =Unicorn= The library is currently upgrading the library catalog to Unicorn. This will allow patrons to reserve items and review status of books. Andy and Tamera is attending a training session tomorrow. =Distance Learning Newsletter= Distance Learning and Multimedia Services will post our newsletter on a blog, called WordPress. Please log onto WordPress.com to subscribe to our blog. Instructions are listed on wiki. Go to Procedures and Newsletter. The purpose of the newsletter to get information out to students and faculty about Distance Learning and new technology. We could also spotlight outstanding faculty/staff/students. With collaborative efforts, an article could be posted once a week. Advertise the newsletter in the TCC bulletin, on our web site and an announcement could be made within Blackboard and the TCC Portal.